Who sees what
Your cashier does not need to see the takings.
The most common reason an owner keeps the books in a private spreadsheet is that the system everyone shares cannot keep a secret. Wash Junkie has 16 permissions behind 4 roles you can edit, and access is granted per outlet rather than per business.
Access is per outlet, not per business
This is the part most systems get wrong. Somebody is not “a manager at your company” — they are a manager at one particular outlet, and adding a second outlet should not quietly hand them the keys to it.
In Wash Junkie, membership attaches a person to an outlet with a role. A cashier at one outlet is not a cashier at the next, and somebody who covers two outlets on different days holds two memberships and can hold a different role in each.
The roles you start with
Four, and all of them editable — they are a starting point, not a fixed menu. Manager, Cashier, Staff and Driver, assembled out of the same 16 permissions you can assemble your own from.
What that means in practice: if your cashiers should be able to record a payment but never change a price, that is a change to the Cashier role and it applies everywhere that role is used. If one outlet needs something different, make a role for it.
The permissions that decide the awkward questions
| The question an owner asks | What controls it |
|---|---|
| Can they see what the business earned? | Revenue and reports are their own permissions. Withhold them and the screens are not there to open. |
| Can they change a price? | Editing services and priced items is separate from taking orders, so somebody can sell all day without repricing anything. |
| Can they delete an order? | Removing an order is its own permission, and an order that carries a payment cannot be removed at all. |
| Can they invite people? | Managing staff is separate from managing orders, so a manager need not be able to grow the team. |
| Can they fund Wash Credit? | Owner only. Nobody else can spend your money with us, whatever else they can do. |
You can see who did what
Every staff member has an activity record — what they changed and when, drawn from the orders, payments and records they touched. When a price is wrong or an order went out unpaid, the question is usually not who to blame but what actually happened, and that is answerable rather than a matter of memory.
What this is not. Permissions decide what a signed-in person can reach inside Wash Junkie. They are not a security certification, and there is no independent audit to show you — see what Wash Junkie does not do.
Read next
- Roles and permissions — the manual: every permission, and how to change a role.
- Inviting someone — how a person actually joins.
- Wash Junkie and a spreadsheet — where a shared file stops being enough.